HVAC Software in 2026: The 8 Best Tools Compared, With Real Prices

The short version: the best HVAC software depends on how many techs and whether you sell agreements

For a one-truck HVAC company the safest pick is Housecall Pro Basic at $59 a month on annual billing, which has review requests on the entry tier, or Jobber Core at $29 if the budget is the point. For a shop with three or more techs selling maintenance agreements, Service Fusion at $245 a month for unlimited users and Sera at $399 for four techs are the two published-price tools built around the agreement, and ServiceTitan and FieldEdge, the two the big shops run, publish no prices at all. The only tool on this list built to get you found on Google is ServicePro, which is free.

Here is the whole field, with prices taken from each vendor's own pricing page on September 5, 2026.

Every tool above except ServicePro manages the job after the homeowner has called. The section after the reviews covers the other half: how an HVAC company gets found in July, which none of the seven do.

What HVAC software has to do that general contractor software does not

HVAC is a membership business behind an emergency one: the July repair becomes an agreement customer, the agreement customer gets two visits a year, and the replacement happens on your technician's watch. The software has to carry all three, and the tools that were built for HVAC are the ones where the agreement is a first-class object rather than a recurring job with a note on it.

The features that matter, in the order they make money:

• Maintenance agreements with billing. Sold on the truck, charged monthly or annually to a card, with the two visits auto-scheduled and the renewal handled without a phone call.
• A flat-rate pricebook. Every repair priced, with the good-better-best options and the photo, so the tech quotes from the phone and the price is the same on every truck.
• Equipment on file. Model, serial, install date and refrigerant per system, so the tech knows the unit is twelve years old before the homeowner does.
• Proposals with options and financing. Three replacement options with a monthly payment on each, signed on the tablet.
• Dispatch by skill and location. The right tech to the right call in July, with the customer notified.
• Inventory and purchasing. Parts on the truck, reorder points, supplier integrations.
• Call booking and phone integration. Who called, from which ad, and whether it was booked; in the spike this is the whole game.

What HVAC companies are commonly upsold and rarely need in year one: a call centre product, marketing attribution suites, and payroll modules built for fifty techs.

Housecall Pro: the one-truck default

Housecall Pro is the tool most one- to three-truck HVAC companies start on, because the entry tier already sends the review request and the automatic reminder, and the flat-rate pricebook and service plans arrive on the tiers above.

Pricing as of September 2026, from Housecall Pro's pricing page: Basic is $59 a month on annual billing or $79 month to month for one user, Essentials is $149 for up to five users, and MAX is $299, with marketing campaigns sold as an add-on whose price is not published and card processing starting at 2.59%. Our Housecall Pro pricing guide has the per-user steps and the point at which MAX becomes cheaper than Essentials.

Best for: a one- to five-tech company that wants review requests, reminders and online booking on day one, and will grow into the pricebook and the service plans.

What to know: Basic is one user, so the second tech means Essentials at $149, and the agreement billing that HVAC runs on is a higher-tier feature. The website is an add-on, and it is a place to send people who already know your name.

Jobber: the budget general pick

Jobber is not built for HVAC, but its quotes with options, recurring visits, payments and client hub are polished enough that many small HVAC companies run on it, and it is the cheapest published entry price here.

Pricing as of September 2026, from Jobber's pricing page: Core is $29 a month on annual billing for one user, Connect is $99 for one user and $149 for five, and Grow is $149 for one and $229 for five, with review requests and campaigns as the $99-a-month Marketing Suite add-on and card processing at 2.9% plus 30 cents. Our Jobber pricing guide has every tier and add-on.

Best for: a one- or two-tech company doing mostly repairs and installs, where the quote with options and the payment matter more than the agreement machinery.

What to know: there is no flat-rate pricebook and no true membership billing; an agreement is a recurring job you build. Equipment tracking is a client note. For an HVAC company whose plan is to sell agreements, Jobber is a starting point rather than a destination.

Kickserv: the cheapest seat count

Kickserv is a straightforward field-service tool priced by user bundle, which makes it the cheapest way to get five people on the app.

Pricing as of September 2026, from Kickserv's pricing page: Start is $60 a month for five users, Run is $119 for ten, and Scale is $199 for twenty, each 20% less on annual billing, with a 30-day trial.

Best for: a three- to five-tech company that wants scheduling, invoicing, estimates and a customer portal at $12 a seat, and does not need the agreement or pricebook machinery yet.

What to know: agreements are recurring jobs, there is no flat-rate pricebook, and the marketing features are light. It is the tool to run on while the company decides between Service Fusion and Sera.

Service Fusion: unlimited users at a flat price

Service Fusion is the mid-market tool with the flattest pricing on this list: every plan is unlimited users, month to month, and the agreement, pricebook, inventory and dispatch features that HVAC needs are on the entry tier or the one above.

Pricing as of September 2026, from Service Fusion's pricing page: Starter is $245 a month, or $208 on annual billing, Plus is $382 or $325, and Pro is $627 or $533, all with unlimited users, no contract and no setup fee listed.

Best for: a company with five to fifteen techs and office staff that wants everyone on the system without counting seats, and wants the agreement and the pricebook without a quote-only sales process.

What to know: $245 is a big step from Housecall Pro's $149, and the extra is only worth it once the seat count would have made the per-user tools more expensive anyway (about seven users on Housecall Pro). The app is plainer than ServiceTitan's, and the marketing features are basic.

Sera: built around the membership

Sera is the newest tool on the list and the one built most explicitly around the agreement: memberships, the pricebook and the technician's sales flow are the product, with the promise that the tech sells the plan on the truck.

Pricing as of September 2026, from Sera's pricing page: Core Essentials is $399 a month for unlimited office users and up to four technicians, with additional technicians at $149 each.

Best for: a three- to eight-tech company whose growth plan is the one our HVAC marketing guide describes, converting 40% of repairs into agreements, and that wants the software to push the tech toward the sale.

What to know: at $399 for four techs and $149 per tech after that, an eight-tech company pays about $995 a month, which is more than Service Fusion's Pro tier. The value is in the agreement conversion rate; if the techs will not sell the plan, the cheaper tools do the rest of the job.

FieldEdge and ServiceTitan: the quote-only tools the big shops run

Both are built for HVAC, plumbing and electrical companies with a dispatcher, a pricebook, agreements, inventory and a call centre, and neither publishes a price.

FieldEdge, as of September 2026 from its pricing page: three tiers, Select, Premier and Elite, priced by quote after a demo, with add-ons including Proposal Pro, MarketingEdge and a customer portal, also unpriced. It is the tool with the deepest QuickBooks integration and a long history in HVAC.

ServiceTitan, from its pricing page: three tiers, Starter, Essentials and The Works, priced per technician by quote, with Pro add-ons for marketing, a contact centre and an AI agent sold separately. Third-party reports we cited in our Jobber vs ServiceTitan comparison put it at roughly $245 to $500 per technician a month, with onboarding on top.

Best for: a company with ten or more techs, a dispatcher and an office, where the pricebook, the call booking and the reporting pay for themselves in the July spike.

What to know: both are annual agreements with implementation fees, and both are a system a company grows into deliberately. Get the all-in first-year number, including onboarding and add-ons, in writing, and compare it to Service Fusion at $245 a month with everyone on it.

The half none of these cover: showing up when someone searches

All seven tools above start working after the homeowner has called. Someone books, the software dispatches, quotes, sells the agreement and invoices. Every one of those is downstream of the phone ringing at 9pm in July.

When a homeowner's air conditioner fails they search Google for "ac repair near me", and they call the first company in the map results with recent reviews that picks up. "Air conditioning repair" is searched about 673,000 times in July and 165,000 in December, and the companies that own the July spike are the ones with a complete profile, a page per service and reviews from last week. Our HVAC marketing guide covers the whole system.

Some of the tools gesture at this. ServiceTitan and FieldEdge sell marketing add-ons, Jobber includes a basic site, Housecall Pro sells one as an add-on and sends review requests on Basic. Each is a place to send people who already know your name. None of them tracks whether you rank for "furnace repair near me" in the towns you serve, builds the town-by-town pages that earn map placement, or posts the tune-up offer to your Google profile and social accounts for you.

Where ServicePro fits

ServicePro covers the getting-found side, and it is designed to sit alongside whichever field-service tool you pick from the list above. We do not dispatch, quote or bill agreements, so there is nothing to migrate.

The free plan builds a full website from your Google Business Profile in about five minutes, on your own domain, with up to five service pages (AC repair, furnace repair, replacement, installation, maintenance plans), a booking page, an inbox for every call and message, a review widget with five review requests a month, and no per-lead fees at any volume.

Pro is $99 a month with no contract, and adds the pieces a marketing agency would otherwise charge a retainer for: Google Map rank tracking for "ac repair near me" and "furnace repair near me" across your whole service area, up to 25 location pages so you rank in every town you cover, a tracked phone number with two-way texting and missed-call text-back for the July rush, 100 automatic review requests a month with AI-drafted replies, posts written and published for you to your Google Business Profile and to Facebook and Instagram, and analytics that show which searches turned into booked calls. The HVAC page shows what the site and the rank tracking look like for this trade.

How to choose, by the company you run

• One truck. Jobber Core at $29 or Housecall Pro Basic at $59 for the jobs, ServicePro free for the site, booking page and reviews.
• Two to five techs, starting to sell agreements. Housecall Pro Essentials at $149 for five users, ServicePro Pro at $99 for the rank tracking and the tracked number. Move to Service Fusion at $245 when the seventh user would cost more on Housecall Pro.
• Three to eight techs, agreements are the plan. Sera at $399 for four techs if the techs will sell on the truck, or Service Fusion Starter at $245 if the office runs the program. Plus ServicePro Pro.
• Five to fifteen techs, everyone on the system. Service Fusion at $245 to $627, plus ServicePro Pro.
• Ten or more techs, a dispatcher and a call centre. FieldEdge or ServiceTitan, all-in annual number first, plus ServicePro for the map pack in every town.

Whichever you pick, price it by the July headcount rather than the December one, and price the agreement feature honestly. A company that will sell agreements needs a tool where the agreement bills itself; a company that will not is paying for machinery it never opens.